Executive Secretary to CEO [Job Code: ES-127] Karachi

Job Profile:
Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Job Description:
Priorities
· Relieve management of administrative detail, all projects
· Coordinate work flow
· Update and chase delegated tasks to ensure progress to deadlines
· Keep projects on schedule
· Maintain procedures manual to ensure consistent performance of routines

Communication
· Arrange essential mail in priority action order for boss
· Check deadlines on incoming requests and put preliminary work in play
· Process replies on own initiative or from bosses’ dictation or notes
· Research, draft or abstract reports

Appointments/ Meetings
· Maintain calendar; ascertain which events require boss’s presence
· Fix commitments to maximize boss’s time efficiency; Allow decision/desk time
· When boss chairs meetings: Prepare agenda in advance. Arrange meeting facilities. Act as recording secretary; prepare action minutes

Confidentiality
· Perform sensitivity to confidential matters.
· Assure discreet handling of all business

Visitors
· Screen to control interruptions
· Provide back-up data as needed
· Arrange amenities as needed

Travel
· Arrange travel through internal or outside agents
· Arrange travel cash in advance
· Prepare itinerary, trip file and supplies
· Prepare expense report tools for boss
· Complete expense reports after trip

Data Management
· Improve/tighten storage/retrieval systems
· Update and manage index

Routines

· Set up "exception reporting" system to handle routines without supervision
· Routinely re-order department supplies
· Update mail/phone directories

Projects

· Handle administrative detail, all projects
· Seek greater role in projects within administrative and other areas of competence
· Seek training on projects outside my range

Job Requirement:

· Minimum Bachelors Degree
· A combination of education and/experience that would likely provide the required knowledge and abilities is qualifying.

Experience:
· 2-3 years of increasingly responsible secretarial or administrative assistant experience;
· Demonstrated experience working with minimal supervision or direction.
· Expertise in numerous software programs such as Microsoft Outlook, Microsoft Word, Excel, Powerpoint, a desktop publishing program, an Internet navigation program and a Web publishing program.
· Modern office methods and practices including filing, proofreading, formatting, report writing and basic
· Bookkeeping and fiscal management; proper English usage, spelling, vocabulary, and grammar; operation of Machines and other standard office equipment; proper reception and telephone etiquette

Salary: 25,000 – 40,000 Pak Rs.

Benefits: Medical and HealthCare Insurance, Annual Leaves, Annual Bonuses, Provident fund, Comprehensive Training and Pleasant Working Environment and Development and Growth

Apply Procedure:
Email your resumes at cv@dmkconsultancy. com. Please mention “Job Title or Job Code” in the subject line.